Anyone who works with computers knows that a catastrophe can strike at any time. Everyone has accidentally deleted an important file or email at some point, and even the most careful among us has been the victim of a virus, Trojan horse, or other malware. While there are some effective recovery tools on the market, sometimes we lose these files forever -- which can be very disastrous in certain business situations. That's why making regular backups and using offsite data storage solutions are critical steps to keeping things running smoothly.
Most people already know that they should back up their work to an external hard drive. The affordability and widespread availability of USB flash drives has really made this process a lot easier, so there's no excuse not to perform this task. Depending on the nature of your work, you might want to make backups at least once a week. In some cases, daily or hourly backups might be called for. But even when you do this, it's still a good idea to use offsite data storage as well.
Offsite data storage has become increasingly popular in recent years, as businesses of all sizes are beginning to realize that their files aren't truly safe when everything is kept in the same place. Even backup disks have been known to fail, and of course a fire at the office can destroy all records in an instant. By utilizing offsite data storage facilities, however, you can entirely eliminate these common risks.
Most offsite data storage is carried out via the Internet. In these cases, a third party provides your business with server space and gives you a means of both uploading and downloading documents whenever necessary. File transfers are completely secure, and nobody can touch the information without a password. Offsite data storage services usually charge a monthly fee based on total size of the transfers and files you need stored, but these fees are reasonable and certainly worth the price should disaster strike your office.
Another benefit to using offsite data storage is that you can access any file no matter where you are. As long as you have an Internet connection, you can tap into your account to find what you need, which can be a lifesaver if you realize you've forgotten an important document that you need for an upcoming meeting or presentation.
There's no question that computers have greatly enhanced our lives and allow us to be more productive than ever before. But they're not perfect machines, so we still have to take steps to safeguard our most important files and documents. Offsite data storage is an affordable solution for the backup needs of any business or individual, so check out the various options out there and start giving your files the protection they require.
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